1. We have rec'd a copy of all active vendor contracts from MMI to review.

2. We will be scheduling a meeting on 4/25 after sending out a notice which will mention all common ground areas identified as concerns that need to be reviewed as part of the turn-over process from Beazer.

The sole purpose of this meeting will be to identify, for the record, additional items that you do not see on the list provided, and will need added. This list is VERY important! This meeting is important. Everyone needs to familiarize themselves with their surroundings and the common ground surroundings to be sure we include everything on this list we will submit to Beazer. More details are to follow but please keep that eve open on the 25th at 7:00pm at our Clubhouse.

3. Clubhouse rental procedures were discussed. Some residents are not returning the Clubhouse key when finished as agreed per MMI. There are limited keys and it makes it hard for everyone else. We are installing a key drop-box that will be located inside the clubhouse on a wall. Upon departure the key must be dropped in this drop box in an envelope that will be provided. The cleaning lady will pick up the following day to ensure it was returned timely and the place was left in order. Just because we have a cleaning lady does not mean we don't clean up after ourselves. We should leave it as we find it or better for someone who may have it that next day or even that evening. This policy is in the process of being tweaked and we will notify everyone of it shortly. In the meantime, please return the key to MMI in a timely manner to ensure your deposit is returned.

4. A tow truck contract is in review for vehicles that continue to park in the streets or at the clubhouse overnight...details to follow.

5. Fining procedures are also in review for street/clubhouse parking as well as other areas to be included once the rules/regs have been defined.

6. Common ground sprinklers will be inspected to ensure they are in proper working condition and timers are to be adjusted. When you notice that one is broken or not working properly please notify one of the board members so we can address it with MMI and track the progress to ensure the problem is rectified in a timely manner.

7. Our first meeting will be on 4/25 as mentioned previous. The sole purpose of this meeting will be to identify, for the record, additional items that you do not see on the list provided and need added. This list is VERY important! This meeting is important. Should no-one show up we will be satisfied believing that all items have been listed and everyone given the opportunity to give input.

The second meeting scheduled that will be shortly afterwards will be addressing the defining of the current Rules & Regs.... Stay tuned and be sure not to miss that one!!!!

Should you have any additional questions in regards to this past meeting, as always, please feel free to email me direct at: francine@swfla.rr.com

Thanks!

Discussed w/Ty the fountains and the problems. Decided there must be an electrical problem. Discussed maintenance agreement. Warranty honored only if maintenance agreement in place. Ty explained that fountains are typically fairly self-sufficient. MMI to have an electrician out to check problem.

Discussed community walk-thru w/Ty. Motion carried to have Bill Condon, Francine Palmer and Bill Wilson walk the community with Ty. They will select a date and advise MMI accordingly. Discussed having a professional engineer evaluate the Community…tabled this for now.

Old Business

CLUBHOUSE
Discussed the clubhouse procedures and the possibility of having different prices for different tiers depending on the purpose of the rental and who it was for. Discussed the fact that $25 is really an unbelievable deal – may not even cover of costs. For now, flat rate is simpler – will revisit cost at a later time. Reiterated that there will be no mailing of keys. Agreed that responsibility of obtaining keys should be on the renter. Long term goal is to have the Bldg & Grounds committee that will be appointed share some responsibility for key retrieval. Discussed resident who is interested in sharing this responsibility as well as checking the clubhouse. Until drop box is in place and committee is assigned arrangements can also be made to pick key up at Clubhouse on Wed or Friday between 1:00-4:30 from Maritza. Committee to be appointed sometime in June.

Discussed placement of the key box.

Discussed problem w/vandalism at clubhouse & remedies. Info will be obtained for next meeting Discussed motion censored light in Clubhouse hallway between bathrooms and exercise room.

Discussed cleaning scope for Maritza. Francine will send a list to Chris who will transfer into a dated checklist for Maritza to initial everyday on what she has completed. Discussed her son being dropped off from school at Danforth Lakes Clubhouse at 3:30 pm and if this is keeping her from completing her responsibilities. Confirmed Maritza’s work hours are from 1:00 to 4:30 daily. Her hours will be monitored for compliance since there are discrepancies.

Motion carried to get a sign for trash dumpster – Clubhouse Trash ONLY.

New Business

Discussed the towing contract for street parking and clubhouse overnight parking and the signage for such. Third notice will be to warn of towing to follow and will be sent Registered/Certified. Towing will be done following 3 violations at one property in 90 days. Board will tweak Andy’s Towing contract before signing which will include verbiage that says at least one designated Board member and/or MMI will be the one to initiate the call for the tow. Once Contract is approved signs will be placed.

Board discussed committees they need to establish: ACC, Social/Welcoming, Finance, Bldg & Common Grounds. Will attempt to appoint by end of June in order to help decrease the workload that is currently facing the Board.

Discussed having rental apps. Board tabled for now – not in favor of doing sales apps. Will re-visit. MMI left a rental app with BC. Need to get a better handle on rentals and know who is renting their home to ensure it is not more than twice a year.

Motion passed to have MMI forward punch list to Beazer in letter reserving right to add items and have warranty info forwarded to Board. Board would like to sign off on each item. Chris suggested having punch list started may require a sit down with Beazer – Board is agreeable to this.

------------------
Brett Ellis
Realtor
RE/MAX Realty Group
Fort Myers, FL

Old Business

Discussed and reviewed the checklist for Maritza. If this doesn’t resolve the issue of her coming late and leaving early, Board would like MMI to purchase/install a time clock for her to punch in and out. Request for a copy of Maritza’s completed list to be kept each week.

Reviewed towing contract again.

Beazer punch list letter was distributed but tabled for the time being in order to move forward with review of the rules and regulations. MMI will wait for Board approval prior to sending.

“No Dumping Allowed” sign to be purchased for the fence around the dumpster at the Clubhouse.

New Business

Reviewed bids for surveillance equipment.

Board reviewed rules and regs and recommended changes proposed for open forum meeting.

Next meeting will be held on June 13th at 5:30 pm. Notice will be distributed throughout the Community with proposed changes prior to the next Board Meeting for review. The floor will be open to residents for comments.

Changes to Rules and Regs as follows:
RULES AND REGULATIONS
Changes/Motions Carried

BLUE - to be removed
Green – new rule
Red – change or addition Pink – to be determined

These Rules and Regulations are designed for the mutual benefit of all Owners and to supplement the Declaration of Covenants, Conditions, Restrictions and Easements for Danforth Lakes. All Rules and Regulations shall apply to and be binding upon all Owners. Notwithstanding the foregoing, the Rules and Regulations shall not apply to Declaring until they are conveyed to Owners.

5. DISTURBANCE. No loud noises or noxious odors shall be permitted. None of the following shall be located, used or placed on any Lot or inside any Home, or exposed to other Owners without the prior written approval of the Board of Directors, (the “Board”): (a) horns, whistles, bells or other sound devices (other than security devices used exclusively for security purposes): (b) noisy vehicles, power equipment, power tools or off-road motor vehicles; or (c) any items which may unreasonably interfere with television or radio reception. Owners shall not operate radios, televisions, musical instruments or any other noise producing items at times or at volume levels which shall disturb others. ***(TAKE OUT)

Motion to approve by FP. Seconded by BW. Motion carried unanimously.

6. VIOLATIONS. Violations of any Rule or Regulation shall subject the responsible Owner and/or violator to any and all remedies available to the Association pursuant to The Declaration of Covenants, Restrictions, and Easements for Danforth Lakes (the “Declaration”) or the Rules and Regulations. All violations of any of the Rules and Regulations should be reported immediately to the Board or its designees. Violations shall be called to the attention of the responsible Owner(s) and, as appropriate, the violator(s) by the Board or its designees ***verbally or in writing. Disagreements concerning violations shall be presented to and ruled upon by the Board in accordance with the Declaration. ***(Change--addition)

Motion to approve by FP. Seconded by BW. Motion carried unanimously.

ADDITIONS AND ALTERATIONS

As provided in the Declaration, no Owner shall make any improvements, additions or alterations to his Lot or the exterior of his Home without prior written approval of the Architectural Committee. All requests for Architectural Committee approval of any improvement (as defined below) must be on the form designated for this purpose by and available from the Association. No changes shall be commenced until such time as the Owner is in receipt of written approval from the Architectural Committee. *** In the event of a denied application a homeowner will have 30 days from the date of the denial to appeal to the Board in writing. ***(ADDITION)

Motion to approve by RJ. Seconded by BW. Motion carried unanimously.

ADDITIONAL GUIDELINES FOR ADDITIONS AND ALTERATIONS

6. Mailboxes. All mailbox and post dimensions shall not be altered and shall be uniform and in the style, color and materials. No additional delivery boxes allowed on property. **(CHANGE)

Motion to approve by RJ. Seconded by BW. Motion carried unanimously.

7. Outdoor Furniture. Outdoor furniture must be well maintained and may not obstruct lake views nor be considered detrimental to the appearance of the Community. All furniture must be taken inside in the event of inclement weather threat. ***(CHANGE)

Motion to approve by RJ. Seconded by BW. Motion carried unanimously.

11. External Holiday Decorations. All holiday decorations cannot be placed on the exterior of the home until 30 days prior to holiday. All decorations must be removed no later than 30 days following holiday. *(ADDITION)

Motion to approve by RJ. Seconded by BW. Motion carried unanimously.

FENCES AND SCREENED ENCLOSURES

3. No fence shall be approved which is less than 4’ or more than 6’ in height. Further, in order to prevent obscuring neighbors’ views, picket fences shall not be spaced closer than 3” on center and shall be no thicker than 1” (unless otherwise required by the building code). Additionally no landscaping shall be installed on lake Lots, which shall interfere with the view of the lake from other lake Lots. The Association may require, in its sole discretion, the planting of landscaping in conjunction with the installation of the fence. ***(CHANGE to include 6ft)

Motion to approve by FP. Seconded by RM. Motion carried unanimously.

MAINTENANCE AND APPEARANCE OF HOMES

1. General. Each Owner shall keep and maintain his Home and Lot in good order, condition and repair, and shall perform promptly all maintenance and repair work within his Home and Lot which, if omitted, would adversely affect the community, other Owners or the Association. Homeowners are responsible for maintaining their own lawn, shrubs, trees and sprinkler system. Maintenance obligations ***include but are not limited to mowing, weeding, edging, trimming, fertilizing, mulching, watering and keeping home exterior free from mold. ***(CHANGE—Addition to better define)

Motion to approve by RM. Seconded by FP. Motion carried unanimously.

2. The personal property of an owner shall be kept well maintained, in good working order, and not deemed detrimental to the appearance of the Community.

Personal items that will be permitted, except for on lake lot homes, include but are not limited to: portable basketball hoops that are not placed on community streets, (owners of lake lot homes are permitted to have in front of homes only) hoops are to be stored away inside a home or garage upon any threatening, inclement weather; Secure and properly anchored wood or metal swing sets upon a submitted and approved ACR application; trampolines if placed in residents back yard. Resident will be held responsible for securing such property in the event of any threatening, inclement weather. Each owner who decides to keep children’s play equipment shall agree to indemnify the Association and hold the Association harmless against any and all loss or liability of any kind or character whatsoever arising from the construction, installation and/or quality of any and all play equipment utilized by choice of the resident.

Personal items that are prohibited in the community include but are not limited to: permanently secured basket ball hoops; parking of campers, trailers, mobile homes, recreational vehicles, commercial vehicles, other oversized vehicles, inoperable vehicles, boats and other watercraft other than a maximum 3 hour grace period that will be permitted between dawn to dusk hours of the day only for the sole purpose of loading/unloading/wiping down. No resident shall abuse such grace period either by continually extending their presence beyond the 3 hour grace period and/or “excessive use” of the grace period to benefit themselves. “Excessive use” will be defined/considered more than one visit (roundtrip) in any one week. One week shall be considered a calendar week that runs from Sunday to Saturday.

When utilizing the 3 hr grace period any of the above vehicles must be completely parked on the home owners’ driveway for the entire grace period and not overhang onto/into the community street whatsoever. No camper, trailer, mobile home, recreational vehicle, commercial vehicle, other oversized vehicle, inoperable vehicles, boat and other watercraft can exceed 12ft in height; it’s entire length must fit in the driveway and may not exceed 36 ft. in length. Vehicles that do not meet this criterion and/or are unable to park completely on their driveway without an overhang onto/into the community street are strictly prohibited within the Community.

No campers, trailers, mobile homes, recreational vehicles, commercial vehicles, other oversized vehicles, inoperable vehicles, boat and other watercraft are permitted to park any length of time at the Community Clubhouse. None of these vehicles will be permitted to park in the community streets overnight from dusk until dawn unless in an enclosed garage.

Motion to approve by JL. Seconded by FP. Motion carried unanimously.

2. Hurricane Season. Each Owner who plans to be absent from his Home during the hurricane season shall prepare his Home and Lot prior to departure by removing all furniture, potted plants and other movable objects, if any, from the covered patio or screened enclosure area and from the outside of the Home. The Owner shall also designate a responsible person or individual **satisfactory to the Association to care for the Home and Lot should it suffer hurricane damage. **(Take Out)

Motion to approve by BW. Seconded by JL. Motion carried unanimously.

3. Hurricane Shutters. No hurricane shutters shall cover window or door openings except during hurricane ***season. Accordion, roll-up shutters shall be permitted on window or door openings, provided that such window protective shutters, in either accordion or roll-up design are in white color only and are approved prior to installation by the Architectural Review Committee. Any retractable or removable shutter system shall remain retracted or off of the Home***except during hurricane season *** Use of plywood as coverings for windows and sliding glass doors is only allowed to be put up during an actual hurricane watch/warning and is to be removed once cleared from such watch/warning.
***(ADDITION) ***(CHANGE) ***(delete--other than during periods of a hurricane watch or hurricane warning)

Motion to approve by BW. Seconded by JL. Motion carried unanimously.

PARKING AND VEHICULAR RESTRICTIONS

1. Resident parking on the streets or swales is strictly prohibited. No parking on/in ones yard or on common ground area permitted. Resident Parking is allowed only on driveways and inside garages. Visiting guests are presumed temporary if a stay consists of 48hrs or less and will be pardoned from this rule as a courtesy should there not be ample parking space on residents driveway. Should a guest be staying with a resident longer than 48 hrs then it is the obligation of the resident to notify the Management Company of the extra vehicle, provide a description and the length of stay. Not following this rule could lead to the towing of any such vehicle at the owners expense. ***(CHANGE)

Motion to approve by BW. Seconded by FP. Motion carried unanimously.

2. Overnight resident parking is strictly prohibited and allowed only on driveways and inside garages. Visiting guests are presumed temporary if a stay consists of 48hrs or less and will be pardoned from this rule as a courtesy should there not be ample parking space on residents driveway. Should a guest be staying with a resident longer than 48 hrs then it is the obligation of the resident to notify the Management Company of the extra vehicle, provide a description and the length of stay. Not following this rule could lead to the towing of any such vehicle at the owners expense. ***(CHANGE)

Motion to approve by BW. Seconded by FP. Motion carried unanimously.

4. *****No Owner shall keep any vehicle on the Lot, which is deemed to be a nuisance by the Board. ****(TAKE OUT/Remove entire Rule)

Motion to approve by FP. Seconded by JL. Motion carried unanimously.

11. The Board shall make a reasonable attempt to give notice to the owners of offending vehicles. If such vehicle is not removed or if the violation is not corrected ***and said household receives three violation notices within 90 days, the Board may have the offending vehicle towed at the expense and risk of the owner of the vehicle. ***(CHANGE/Addition)

Motion to approve by FP. Seconded by JL. Motion carried unanimously.

12. Go-carts, ***ATV’s, pocket bikes/rockets etc.. and other non-licensed or non-registered vehicles ***that operate by a gas engine shall be prohibited in the Community except when used for the transportation of disabled persons or as permitted by the Board. ***(CHANGE/Addition)

Motion to approve by FP. Seconded by JL. Motion carried unanimously.

USE AND ENJOYMENT OF LAKES

5. ***No person, other than a trained professional, shall be permitted to approach, harm, capture, trap, kill, feed or in any other way attempt to make contact with alligators and other wildlife in any of the Community Lakes except in circumstances posing an imminent threat to the safety of a person. ***(ADDITION)

Motion to approve by FP. Seconded by MT. Motion carried unanimously.

LEASING OF HOMES

1. "#1 No portion of a Home, other than an entire Home, shall be rented by the Owner, and no Home may be rented or leased more than two (2) times in any twelve (12) month period. All rental agreements/leases shall provide for a minimum lease term of six (6) months. No lease shall provide for an early termination which would reduce a lease term to a period of less than six months except in the event of a default by the tenant. No Home, or portion thereof, shall be sub-let. (Change/addition)

Motion to approve by FP. Seconded by JL. Motion carried unanimously.

3. ***All rental agreements/leases shall provide for a minimum lease term of three (3) months. No lease shall provide for an early termination which would reduce a lease term to a period of less than three months except in the event of a default by the tenant. ***(TAKE OUT/REMOVE ENTIRE RULE)

Motion to approve by FP. Seconded by JL. Motion carried unanimously.

5. The Owner shall provide Association with a copy of all executed rental agreements and/or leases in their entirety as well as ***a criminal background check before renter begins their stay.

***(CHANGE/Addition)

MISCELLANEOUS RULES AND REGULATIONS

1. Signs. No sign, display, poster, advertisement, notice or other lettering shall be exhibited, displayed, inscribed, painted or affixed to a Lot or Home or any element of the Association Property without the prior written approval of the Board. ***Exception: One “For Sale” Sign will be allowed without prior approval if the size is not greater than 18’ x 24’. ***(CHANGE/Addition)

Motion to approve by BW. Seconded by JL. Motion carried unanimously.

GENERAL USE OF ASSOCIATION PROPERTY AND RECREATIONAL AREAS

B. Any damage to Association Property, including any Recreational Areas or equipment therein, which is caused by any Owner or family member, guest, invitee or tenant of the Owner shall be repaired or replaced at the expense of the Owner within ***timeframe deemed reasonable by Board. ***(Change)

Motion to approve by RM. Seconded by RJ. Motion carried unanimously.

1. Cleanliness.

C. ***Dumpster is for Clubhouse Use ONLY. ***(ADDITION)

Motion to approve by RM. Seconded by RJ. Motion carried unanimously.

Motion to approve signing of Andy’s Towing contract was made by RJ and seconded by RM. Motion carried unanimously and contract was signed by BC.

New Business

Discussed hearing candidates for the following committees at the next meeting. Will appoint as follows:
ACC – 5 people
Bldg & Common Grounds – 5 people (will include key keepers Sean Dean & Kathy Oliver)
Social/Welcoming – 5 people
Finance – 3 people
Francine will contact parties who have expressed interest.

MMI distributed copies of correspondence regarding Audit.

Board heard from interested candidates for the following committees:

ACC (5)

Robin Leonard
Yvette Anderson
Matt Oliver
Dan Emery
Crosby Boudreaux

Social/Welcoming (7)

Melodie DeArmond
Christy Boudreaux
Donna Reddy(vacation-but interested)
Kelly Evers
Anissa Dryzmala (absent but interested)
Julie Lefort
Shelly Osterhout (absent but interested)

Finance_(3)

Jim O’Donnell--(absent)
Kathy Oliver
____?_____ (1 opening)

Bldg & Common Grounds (5)

Glenda Landon
Sean Dean (key keeper)
Kathy Oliver (key keeper)
Jim Swedenburg
Rich Herring

BC made motion to appoint applicants to committees. FP seconded. Motion carried.

Old Business

Walk-thru with Ty, BW & BC rescheduled for July 19th @ 8:00 am.

Chris reported that Andy’s Towing promised signs up by the end of the week.

Motion made by BC to approve preliminary turnover letter to be sent to Beazer in hopes of getting progress started on some of the items. Seconded by FP. Motion carried unanimously.

New Business

Discussed speed humps – decided it would be a good thing to hand off to the Bldg & Grounds Committee for pricing and location to see what can be found out by meeting on 7/25.

Discussed Maritza/MMI janitorial. RJ made motion to drop hours from 25 a wk to 15 a week (5hrs a day to 3hrs a day. BW seconded the motion. Motion carried unanimously. Should start next week. Chris will select hours between 8:00 am and 5:00 pm and advise the Board accordingly.

Board will hold a work shop for committees on July 25th as follows:
5:30 – 6:15 ACC
6:15 – 7:00 Bldg & Grounds
7:00 – 7:45 Social/Welcoming
Board will discuss procedures/responsibilities and suggest formats. Francine will contact committees to relay meeting date & times

The President-Bill Condon recognized Beth and Eric Elliston who again asked the Board for re-consideration on their request to enclose their lanai.

The next topic of discussion was the credit that was promised for the over charge of the housekeeping hours. Francine stated that the association was due a credit for 520 hours for 2004 and 120hrs for 2005. Vigil said he would check his records.

The Beazer punchlist was then discussed. The board reviewed Beazer’s response to the punchlist and selected 5 items that they would like immediate attention. They choose #19, #5, #42, #17 and #16-#30 in that order.

A gentleman in the audience was recognized. He had hit a vehicle that was parked in the street in violation of the rules and regulations. While the board felt that this was a legal matter between the two owners, they did explain that towing signs are posted.

Trash cans that were left in driveways were discussed.

A complaint that the median signs were obstructed with vegetation was brought to Ty’s attention and he said he will have Robert trim this. Also, the point that a “median” sign was placed at the entrance island instead of the proper “roundabout-rotary” sign. The Board felt since the incorrect signs were installed by Beazer they should be replaced by Beazer. Ty said he would e-mail Beazer to get documentation on the roundabout signs.

The pool service quotes discussion was tabled and Glenda was told to review and get quotes or contracts.

The President-Bill Condon opened discussion on old business with the topic of incomplete asphalt and the continuing need for a 2nd lift on a portion of the property. The final portion of the 2nd lift was previously scheduled for September 7, 2005. Better Roads, the assigned contractor failed to show up as scheduled and has now re-scheduled for September 14, 2005.

Information was shared by MMI regarding the cost quoted by Better Roads, Inc for the addition of speed bumps at various locations throughout the property. The verbal quote supplied was $800 per location. It was unanimously agreed that this rate was too high and that better pricing is available through various other companies. Cougar Contracting gave a verbal estimate of $370 each while Pavement Maintenance Inc. gave a verbal estimate of $300 each. Further discussion was held to determine the size and locations of the desired bumps. Determination was made to obtain written bids for painted, bumps that are 3 ft wide, 24ft long with a height of 3 inches at the center. A decision was made to have a total of 4 bumps installed with the goal of slowing vehicles down without causing them harm.

The topic of Beazer homes’ community problem areas was discussed. Ty with MMI states that he has met with Beazer on numerous occasions and they remain unresponsive to the problems. Ty volunteered to contact Beazer via Certified letter to include a reasonable “drop-dead” date for completion of all items. Failure to comply within the listed timeframe (30-45 days) would initiate action by the association attorney.

It was decided to terminate the current pool Service Company, Glamour pools. Bids have been collected from other service providers in the range of $265 - $500 per month. Kathy Oliver is to obtain references from Pool Doctors and from Tri-City Pools for review at the next meeting. Ty with MMI is to contact Glamour pools and demand the removal of Black Algae within a ten-day period.

An overview of various preventative maintenance items needing attention throughout the clubhouse area was conducted and brief discussion was held regarding the cost of handyman services to complete misc. items. Prices reviewed range from $40-$45 per hour.

Common area trees need to be trimmed throughout property. Ty is to ride with Rich and determine how many trees need trimming in total.

Ty offered a bid of $500 to plant Annuals around the entrance monument sign. Suggestion was made for association to purchase the plants themselves with a limit of $250 and plant themselves. Rick made a motion in favor of the $250 purchase that was seconded and unanimously approved to allow the Building & Grounds Committee to take care of this.

Report was given that pressure washing of the curb area at entrance to remove rust stains will be at a cost of about $400. Ty volunteered to look into purchase of a “backpack” type sprayer for Maritza to use on these curb areas.

2006 budget ideas were offered for inclusion in the preliminary which, is being prepared. Suggestions include: Trash bins, benches, bicycle rack on a concrete pad, pool license fee and various signage suggestions. (No soliciting, deed restricted community) The preliminary budget is to be drafted and e-mailed to the board by Ty.

Talk began about clubhouse reservations and the problems recently experienced due to complaints coming in about certain people utilizing the clubhouse every weekend and no other resident being able to book during that time.
The board consensus is that limits are to be set on clubhouse usage as follows:
• Individuals are only allowed to book the facility for a month in advance at a time for consecutive weeks.
• Evening usage is limited to 12:00AM
• 40 person limit for safety reasons
A motion was made accepting these limits and unanimously approved.

The last topic of discussion was regarding association finances. MMI is to review recurring charges on the bank of America account and request credit for unjustified costs. MMI also to contact tax department as they are invoicing for 2003 taxes on the association which is incorrect, as it is a non-profit entity. A financial audit is being conducted at a cost of $7500 to Beazer. Various documents required signatures from association president, enabling them to continue their audit procedures.

Collected bids for placement of four speed humps around property were reviewed. Cougar was selected to provide the installation.

Tree trimming estimates obtained by MMI were provided to the Board.

Francine inquired about the ants in the Clubhouse and asked if MMI had taken care of this repeated problem. MMI responded they had been in here twice and sprayed with commercial products and think the problem has been remedied.

Francine inquired about the credit they were due for bank fees from a previous meeting. Ty will have bookkeeper contact BOA and advise of the Boards concern of being charged a deposit fee for over 50 items when they are way over that each month. Francine stated if they do not waive that policy/fee for them then they will change banks.

Discussion of fixing up the round about took place. Ty made an offer to complete the work but Kathy Oliver asked if the B & G committee could complete this task since the Holidays are near and they would like to fix up with red & white flowers. The Board approved. Kathy is to purchase flowers for placement at the entrance and at the round about.

Also assigned to the B & G committee was the task of obtaining 3 lawn care service bids since it is budget time and MMI had not obtained any and 3 mulch bids before next meeting set for 12/5.

Ty is to provide copy of current scope of work for both common areas(floritam) and lake banks (bahai) by Wedn 11/9 to Francine and Kathy Oliver for a comparison while getting other bids.

It was established that the Board, MMI and finance committee would get together on 11/21 to review the proposed 2006 budget which will be up for approval at the 12/5 meeting.

Bill Wilson commented that the trees knocked down by Hurricane Wilma have almost all been re-staked. The trees along the water edge are still down and waiting for the water level to decrease in order to be able to get in there and stake properly.

Kathy Oliver gave an overview of pool service bids collected. Robert Mosley made a motion to terminate Glamour Pools and contract with Tri-City Pools for service beginning January 1st 2006. Bill Wilson seconded the motion, which was unanimously approved.

After review of Bids from Lake Maintenance companies, Robert Mosley made motion to terminate the services of Aquatic Systems and retain the services of Aquagenix to begin on January 1st 2006. The motion was seconded by Bill Wilson and unanimously approved.

A punch list of various maintenance items around the property was presented and discussion held regarding the best way to achieve completion of these tasks. After many brief discussions around other topics, a motion to hire resident, Sean Dean at $40 per hour with a beginning limit of $2000, to begin working on the punch list items was made by Robert Mosley seconded by Francine Palmer and unanimously approved.

Robert Mosley made a motion for MMI to contact Beazer homes via letter requesting a meeting with them and the community Board of Directors. This meeting is to be held prior to 12/05/05 to avoid legal action. Motion was seconded by Francine Palmer and unanimously approved.

Entrance lighting was discussed as to the status and Danforth is currently awaiting a tracking # since FPL is still working on Wilma repairs and do not consider this a priority.

11/17: This meeting was for the sole purpose of a budget review workshop in preparation of the 2006 budget to be prepared and to discuss/review the new Management Co. options of companies that had been interviewed over the last two weeks.

Kathy Oliver and Randy Wright from the Finance Committee were also present to review all line items with the above present Board members and to make recommendations and observations.

Each line item was reviewed, comments/recommendations made to be discussed with Ty Vigil /MMI at next Board Meeting on 11/21.

11/21:This meeting began discussing the workshop meeting with Beazer Homes just prior to this Board meeting. The above 4 Board members met with Maurice Wren, Sarah Conant and Chet K to discuss the outstanding turn over items.

Items agreed upon to be fixed/completed were the Entrance Sign/14 cabbage Palms to be replaced/Install a root barrier around tennis courts to prevent roots from breaking up tennis courts again.

Bank account credit—Ty was asked the status of the credits due from BOA for fees…he replied he was not yet aware of the status but would check into. Francine made the point that it has been two months since the request was first made. Ty assured he would get the answer this coming week.

Budget Review—The 2006 budget was reviewed and tweaked to be finalized in order to be approved at the next Board meeting on 12/5/05. Deferred maintenance was discussed for pool equipment.

Petty cash—it was determined that having a petty cash fund on hand within the Community would be most beneficial for minor repairs when needed. The amount of $450 was agreed upon in would be controlled by Treasurer, John Leonard.

Bldg & Grounds—discussion of tiling the Clubhouse, installing a door in hallway by bathrooms & exercise room to keep out bugs and moisture. Blinds in workout rooms and moving thermostat back into Clubhouse but would be within a locked unit and maintained at 75 degrees—air filters to be replaced in Clubhouse & workout room.

Management Co. termination—President Bill Condon presented a 30-day termination notice to Ty Vigil with MMI, our current Management Co. to be effective with a final term date of 12/31/05.

•Resident Open Floor- Resident shared his concern about reflective cracks in various homes and was seeking advice what to do. He was given names/numbers to contact Beazer to get someone out to take a look and was advised to get an Atty involved if action needs to be taken.
•Resident voiced her concern about the website and inquired about getting it password protected. Bill Condon said he would touch base with Mr. Ellis as far as options we may have.
•Resident spoke up about all the signs around the Community, especially at the entrance circle. Makes it look trashy. Signs for mattresses, rentals etc are not permitted. Garage sales signs and open house signs shouldn’t start at entrance and lead to actual home having sale/open house. Suggestion made to enforce the sign rule a little more.

New Business
2006 Budget Approval –the 2006 Budget was reviewed for approval-motion to approve made by Bill C & 2nd by Francine Palmer—all in favor
Board Vacancy—discussion took place of recent Board member resignation by Rick Jacobs on 11/22. It was agreed that the remaining Board would appoint Kathy Oliver to the open Director position for the remaining 3 month term—motion Bill C-2nd Bill W…all in favor
Audit—Tabled due to no show by Mgt Co. Ty Vigil for last meeting
Welcome Pack Letter-New Residents—discussion of developing letter to include in new Welcome Packs that Social Committee is developing for distribution to any new resident. Francine P. offered to create letter for Boards approval at next meeting. Resident suggested a Board member should chair each committee.
Building & Grounds update- DFL Blvd replanting & mulching will now be on hold until new Mgt Co. takes over on 1/1/06 to get proper quotes. Tiling of Clubhouse approved-need quote first in order to proceed forward. Sean Dean will take care of and will see if he can get a crew together who may like to help. Bike rack had to be returned, cheaply made. Kathy Oliver requested an addtl $150 to get a good bike rack—approved by Bill C—2nd FP -AIF
Downed trees in Westchester—discussed downed trees to be repaired, some have been down for awhile near to the lakes and are unable to safely be accessed due to the water levels. Once the levels recede then re-staking can happen but will now more than likely have to wait until New Mgt Co. is in place. Others identified on Aston Oaks that will be visited with new Mgt Co. when walk thru is completed.
Mgt Co proposals- all 4 proposals were reviewed and it was unanimously decided that Hayden & Assoc would be hired as of 1/1/06 to replace MMI.

Old Business:
Clubhouse Rental/Fees/Key Procedures--in process of being restructured (Tabled for new Mgt Co.)
Homeowner Rental Letter (Tabled for new Mgt Co.)
Removal of trees/Danforth Sign—14 cabbage palms are in the process of being replaced by Beazer by end of December. Entrance sign should be working before x-mas
Janitorial Credit—tabled due to no show of Mgt Co.—Francine will devise an email to send to Mgt Co. requesting a Janitorial Credit for overcharges based on worksheet created.
Bank-fee Credits status-- tabled due to no show of Mgt Co

Next Meeting—Monday Jan 9th—6:30

Resident Open Floor: resident concern regarding speeding cars. Q’s re speed humps. 1 resident requesting not to replace her screen cage hurricane destroyed, and replace it with a hand rail. County code changed and the cost will not let her put it back as same.

New Business:

a.Welcome new management company.

b.New Bank Accounts: BOD asked several general q’s re accounting and where the association was at re the management transfer. BC expressed concern that the BOD would soon like to have a reserve study completed.

c.New Contracts: KH presented 4 bids (Smallwood/Estate/Better Look/GreenScapes) and 1 bid was received from a board member. Inquiry about the new cleaning lady wanting to know schedule-KH indicated she is there 3 days a week for the same amt of $975 that the board was paying previous. Contract is needed to be signed for this to explain what will be covered in this monthly amount.

d.BOD Welcome Pack Letter approved.

e.Building & Grounds-- The BOD discussed other projects, tile, thermostat, signs. Speed humps- The project was previously approved. KO said they can start Friday. BC stated Beazer was to replace 14 cabbage palms. Some have been done.

f.Fountain Update: BW stated he spoke to the company and the pump has been sent in for repairs. Aquagenics is doing the service work. The BOD asked KH to get a quote to completely replace should it come to that and to get AQUA to check the other fountains in the lakes and to provide quote for any repairs needed. Some thought two others should also have working lights in them, may just need cleaned.

g. ACC Comm Review.

h.Transition wrap up: KH will need to supply the BOD with weekly club house rentals and reservations via email based on the Clubhouse Policy & Procedures.

i.Handling of violations reviewed.

Old Business:

a. KH was asked to have Green Scapes to price mulch and to remove dead trees around lake.

b. Club House Rental Procedures: BC provided a brief summary. Several BOD past experiences were shared with regards to messes caused by resident club house rentals.

c. Web Site Password: BC provided a brief update and options.

d. DFL Blvd Replanting: Costs to be provided by the new landscaping contractor

e.HOA Rental Letter: Tabled

f.Towing contract: Change from Andy’s to Tropical ASAP due to change in procedures –contract needed for review…new sign to be posted at entrance as well.

g.Signs in the community--rules reviewed for clarification.

Next meeting-- Monday, February 6, 2006 at 630 pm

Discussed roundabout incident.

Discussed unpaid Peachtree invoices.

Discussed turnover problems between MMI & Hayden.

Discussed banking concerns with Hayden/accts opened--checks being written without board review/approval.

Hayden paying bills. All invoices to be approved by the Board -- checks written by the Board.

Discussed Petty cash

Discussed decision of acc denial appeal—no reversal.

Discussed speed humps, speed limit signs to be placed & a hump warning sign—Sean to order 1 warning sign.

Discussed Beazer if all trees have now been placed. Questions raised about height of root barrier place around tennis cts.

Sean Dean to move thermostat back into clubhouse in lock box. Discussed tile to be placed in Clubhouse.

Discussed new towing Co.

Discussed uniform wooden mailboxes submitted request from resident---tabled

1.NEW BUSINESS: Open Forum: General resident discussion, suggestion to have resident violation committees. Discussion followed regarding how to handle the reporting of violations. K. Hayden stated the management company has sent out almost 30 violation letters. It was decided that a fining committee would be put into place so that the fining provision in the docs could be utilized and fining will begin for non-complaint residents. Committee to be appointed at next BOD meeting for remaining term.

• Social Committee report by Kelly Evers. The Board wants to fund some of the social committee costs, such as handout baskets. The Board requested Ken Hayden pick up 4 -6ft folding tables for future community events. To be stored in Clubhouse. Ms. Evers needs volunteers for baking. Baskets are being presented to new home owners that purchase homes within Community.

• ACC committee update.

• Monthly Financials for January reviewed along with assessment balances. The 3 Board check signers will now be added to the Orion bank accounts; Bill Condon, Bill Wilson & John Leonard. Ken Hayden advised he has taken off himself and Dee Masterson as signers off of all accounts and is now only the Board per request.

• Delinquent assessments lists were reviewed/discussed. The Board asked to send only those $250 + or over 3 months over to lien due to the turnover and some checks may have been delayed. All others get letters.

• Board asked Hayden call FPL & Lee County utility companies to request the association deposits be returned since they have been held for 3 years.

• K. Hayden to order a 10-slot bike rack & 2 park benches from Peachtree once determined from B&G Comm. Not all the street signs are up?? Sean is waiting on a few to be delivered still.

• Board request K. Hayden needs to have Kathy G. w/Greenscapes get with B. Wilson and review irrigation renovations and approve cost as well as the Boulevard improvements to review proposal #14624 in the amt of $17,926.19. The clubhouse improvements proposal #14300 was approved in the amount of $1682.48 which is minus the mulch. (original quote was for $3082.48)

• FP asked about the swales and what Greenscapes had sprayed on them to now have a bunch of dried dead vegetation. Ken Hayden wasn’t aware of Greenscapes spraying anything and advised the County could have come out and done that. FP asked why Greenscapes could not remove. Hayden will look into.

• BW found out that the Fountain replacement will cost $6000.00 for new motor. The Board feels they should review replacing all together. K. Hayden to get bids for next meeting. General discussion followed regarding the replacement of roundabout materials and sign. Several liked no sign since it was easier to see at 4-way. Hayden advised a quote from Greenscapes was incorrect for the roundabout and he would get a new one.

• The annual meeting date is 4-10-06 at Hayden’s office on Beacon Ave at 6:30 pm. 1st notice to go out by 2/13. There are 7 openings for the Board of Directors. More discussion at next meeting.

• Motion was made to accept new clubhouse policy & procedures. Carol Santora was appointed as the additional Clubhouse Key Keeper to work with Sean Dean. Request for Hayden to bring additional key to provide to Carol at next meeting.

2. Old Business: Towing company has been changed to Tropical Towing and 3 Board members have been added to the list of authorized callers. Board asked Ken Hayden to have old sign removed and new one put in ASAP.

• Speed humps update from B. Condon: Some issues with height have come up. The company has shaved them down to allow passage without hitting bottom of car. It is felt they need shaved additionally as they are uneven. K.O. is to contact Cougar again to find out if they’d come out again and advise if there’d be any addtl cost to ensure they are evenly shaved side to side.

• Beazer update: Last of the trees were installed with root barrier around the tennis courts—unsure if barrier was placed with proper footage..

Next Meeting Date: 3-6-06 at 6:30 at the clubhouse.

NEW BUSINESS: Open Forum, ARC committee chair submitted 1 request for review to be addressed later in the meeting regarding pool that would need access thru common ground.

Several residents had concerns regarding plant replacement, when contractors are encroaching other resident’s property on common areas. Deposits were discussed.

Building & Grounds committee report-- The committee had several requests, which are included in the report. K. Oliver made a motion to approve adding new up lighting at the main roundabout to include 4 hooded spotlights-work to be completed by S. Dean seconded by F. Palmer and carried 5 yes and 2 absent.

B. Wilson made a motion, seconded by F. Palmer, to reroute drain out of the playground and repair/reset tot lot gate--
Playground mulch project was tabled until the committee can get a second bid.

The BOD approved placement of bench at Westchester Lake. Irrigation discussed--All irrigation is repaired--now up and running.

Committee asked to approve painting the baseboard in the clubhouse--BOD approved—S. Dean to complete. Blinds have now been placed in the exercise room.

Committee reported on the replacement of the front entrance sign. B&G Committee was to have quote by early week to be around 10K. K. Hayden had bid, Lykins between $14,000-$16,000. B. Condon also to provide bid to choose from 3.

Arbitration Committee – F. Palmer provided a brief summary of what the committee will
need to do to move forward with the fining process of residents who do not comply to violations rec'd. This committee will serve as an arbitration group for the residents to ensure fairness. They will serve until the next annual meeting. Committee appointed as follows: Glenda Landon, Carol Santora, Randy Wynne, Stephanie O’Donnell and Donna Reddy.

Reviewed the resident violation report and the 2nd notice.

Correction regarding rule #10 street parking, has been amended to allow the
association to tow vehicles that are parked in the street on a regular basis or over night. The association will provide 1 notice (neon sticker on window/winshield) to each violator, after which the vehicle will be towed at the resident’s expense. The management company will send general letter to residents notifying of change and to include copy of the parking
restrictions. B. Wilson made a motion to move forward, seconded by J. Leonard. The
motion carried 5 yes and 2 absent.

Roundabout Update--K. Hayden submitted proposal #14446 for round about. BOD requested that management move forward
with planting and stump removal. Hayden to coordinate with S. Dean since he is completing the electrical work for the lighting.

Also, proposal #14300, clubhouse plantings was approved in prior meeting in the
which excludes the mulch in the original proposal and BOD respectfully requested this take place immediately.

DFL Blvd planting—new revised quote was reviewed for 20.5K from Greenscapes—S.
Odonnel from B&G Comm provided additional quote from Sunstate for about 2100K
Less for same scope of work —BOD asked K. Hayden to see if Greenscapes would come down to get the job so we can move forward on this.

Greenscapes to remove all downed trees on common grounds as previously indicated.
Also, remove rock holding up sign in roundabout & remove silver duct tape from trees along boulevard. K. Hayden asked to inquire of Greenscapes about missing roundabout signs and neighborhood watch sign. Have been missing since clean up was performed.

Sign damage to cul-de-sac roundabout--resident contacted who hit the sign. Received offer to pay so much per month for a total of $6000 to cover the cost of the sign since he has no insurance coverage. Should he not comply the issue will be referred to the association’s attorney immediately.

The speed hump issue was discussed. The height will be checked on 3-7-06 and if
they are over 2.5 the contractor will shave at no cost.

Folding Tables-- have been purchased and are in Storage in the mechanics room for future use.

Fountain Update—discussion took place about the fountain. K. Hayden states they want 6K to send it back to us & may not even be complete. K. Hayden states the fountain is worth about 50K. If able to get back he has found FloridaAquatic and spoke with John Farrell about fixing for 4K and using them as our local resource. BOD asked K. Hayden to move quickly on this that they wanted to get this resolved. Board also asked that K. Hayden have the other fountains looked at since it is believed they all lit up at one time and could just a need a cleaning that has never been done.

Requested copies of signed towing contract and clubhouse maintenance agreement contract for BOD's file of contracts. F. Palmer also confirmed if cleaning lady will do other tasks than what is noted in contract like: wiping down tot lot equipment and pool furniture when needed, mopping tile floors, cleaning fountains/ cleaning windows etc., K. Hayden said “yes” she can do those things. Form the was used
previous can be posted up at Clubhouse for her to check off what was done each day.

NEXT MEETING: ANNUAL MEETING--April 10, 2006, 6:30 PM at the offices of Hayden & Associates--8359 Beacon Blvd. Protocol discussed on how it will be set up & run. There will be a list available of delinquent assessment homeowners who will not be permitted to take part. Everyone will sign in and indicate if they would like to take the floor to address the BOD.

B & G Comm- request made for Clubhouse baseboards to be painted by Carlos Rocha for $100. Request for $400 for Carlos Rocha to paint Exercise room(satin-eggshell) & molding/repair any holes.

Request for J. Swedenburg to cement area coming into parking lot on right by sidewalk for $125 once sprinklers capped by GS.
Clarified items for S. Dean to complete: 1. Gate in playground area needs to be fixed - Approved 3/6 for $75 per quote provided.
2. Fix the Tot Lot water run off problem - Approved for $75 per quote to reroute pool drain out of playground (tot-lot mulching quote for $3750.00 was NOT approved--additional quotes being reviewed at this time) Hayden to ask about quote from GS to remove old mulch and add some rock directly under play equip before adding mulch..(already have quote for $348.74 # 15723 to add 94 bags of mulch)

3. No Smoking Sign at pool - Approved .One indicates the actual smoking area just outside the Clubhouse and the other inside the pool area for no smoking.
4. Dead Bolt needed on door in vestibule - Approved 4/15/06 meeting.
5. Air Conditioning Vent in vestibule - Approved in Feb at the same time that the door was and in quote that was provided.
G. Landon also request for another possible handyman helper to help with things around Commun.
6. Fining Committee – Fining comm. will remain in place at this time with start of new
Board year. Fining committee made recommendations to the Board from the first fining hearing held on 4/12/06 which included 5 homes. Board reviewed recommendations(per report).

7.Property Mgt Report-Ken Hayden was not present to provide report for March. To
provide for March & April at next schedule BOD meeting to be held on 5/15/06.

8.Correction regarding rule #1 under USE & ENJOY OF LAKES has been amended per unanimous vote by the Board. The original verbiage read:
1. "Owners, or the family members, guests, invitees and tenants of Owners, shall be permitted to fish in the lakes. Notwithstanding the preceding, an Owner of the Lake Lot (i.e. all or portion of their rear or side property lines lies common with a portion of a lake), may access the lakes from that portion of their Lot that shares the common boundary."

THE VERBIAGE HAS NOW BEEN CHANGED AS OF 4/17/06 TO READ AS FOLLOWS:
1. "Owners, or the family members, guests, invitees and tenants of Owners, shall be permitted to fish in the lakes on common grounds other than such areas that border either deeded preserve or deeded lake lots."
2. "No persons shall encroach upon these areas (deeded preserve or deeded lake lots) without permission of the land owner. Nor shall any pets be permitted on these described preserve & lake lot areas. This does not apply to maintenance workers or those taking part in official duties. Notwithstanding the proceeding, an Owner of the lake lot (all or portion of their rear or side property lines lies common with a portion of a lake), may access the lakes from that portion of their lot that shares the common boundary."

FP to make correction on rules & regs and send to Ken. Community will also be notified.

9. Soc & Wel Comm—K. Evers & J Miles provided a 2006 budget for board to review seeking funds to help assist with Community events. Board approved $75 towards the next 5 welcome baskets that will be needed for new residents. FP will chair the committee
this year to help with organization & communication aspects. Discussed Family picnic at Lakes Park. Comm will get together to establish date, create flyer to determine how many will be interested…will then review with BOD as far as funds to be able to provide hamburgers & hotdogs for the event. Comm agreed they would meet with BOD on a regular basis (qtrly) to give updates and discuss any needs.

10. 2006 Priorities/Reorg—discussed priorities for this year: Grounds/Fountain/Entrance
Sign/addressing violations. BC/BW & FP will remain in their positions. KO is now Treasurer and JL-Director.
11. Financials-- Hayden not present to address a few concerns regarding delq dues & the status of utility deposits requested back in Feb.---tabled til next meeting. All BOA accounts are now closed.

12.Roundabout Update—discussion arose about what took place w/roundabout and proposal #14446. BOD not happy as what was approved was not followed thru on. Hayden not present to discuss---tabled til next meeting 5/15.

13. Blvd Planting-- DFL Blvd planting— has begun today 4/17—to be completed by 4/21.

14. Downed Trees-- Discussed Greenscapes and to again request Hayden to instruct them to remove/stake all downed trees on common grounds as previously requested in Feb & Mar:
•Involved areas include: 3 Trees on common ground areas around 12815 Aston oaks common ground area. (lot 136 area per site map)
•Tree(s) on common ground around 8749 Fawn ridge but going straight towards Westchester on left (lot# 1 area per site map going into Westchester)
• Tree right on Palomino Common Ground before Entrance--Big Oak tree hanging now touching the ground. Across from 8924 Cedar Hollow (lot 112) but on Palomino common ground

BW is willing to meet with whomever while they are out to indicate areas if
needed. IMMEDIATE action is requested for this work to be completed no later than next BOD meeting scheduled for 5/15. FP to email Hayden with request to have GS take care of next visit out.

15. Sign damage to cul-de-sac roundabout. BC has spoken to the person who hit the sign. Resident is set up to pay back in monthly payments for the next 6 months due to no insurance. If he falters in any way case will be referred to the association’s attorney.

16. Speed humps—have been completed. Cougar was out today 4/17 for final shaving.

17. Fountain Update— BW spoke with George…fountain is waiting on one last part and can then be shipped back and immediately put back in. Should have update no later than next week.

18. Violation review: Discussion of the newest violation list emailed on 4/13/06.

19. Clubhouse Vand update—accused had hearing and will pay restitution until paid in full as well as Community service…(not our Community) other accused has denied and hearing to continue the end of next month.

20. Entrance Sign—BC putting into permitting/design being finalized. Hoping to have completed by end of May.

21. Insurance Update: KO & BW met w/Hayden to discuss current insurance with Oswald Tripp—requested he obtain other quotes to compare pricing.

NEXT MEETING: May 15th, 6:30 PM at the Clubhouse

ACC Report. Report submitted to the Board on May 15, 2006. There is one concern regarding a resident that turned their garage into a living area. This was not submitted for ACC approval. General discussion followed. Board asked Hayden to act on it.

S & W Comm- Budget/Picnic. F Palmer provided a brief update about the community picnic to be held on June 3, 2006. The committee is requesting $200.00 from the BOD to fund the event--approved. There was also a request to have one “teen night” per month to be held at the clubhouse from 6:00 to 9:00 p.m. -Approved--as long as there will be adult supervision and no-one in the pool after dusk nor any bikes/skateboards on the Clubhouse painted decking areas.

Building & Grounds-- report provided for the month. Landscaping improvements were requested regarding the entry boulevard trees. K. Hayden suggested the committee meet w/Greenscapes to look at the master plan that is already being worked on for that area. Approval was given to the committee to maintain the 2 planters outside the front doors of clubhouse.

New member Kristin Mikovich was welcomed as she will now be part of the B&G Committee.

Mulch quote was rev'd from Greenscapes- determined to be high…questions were brought up if it was taken into consideration that the Blvd was already complete & there is already a separate quote provided for tot-lot. Also, B. Wilson asked if getting the mulch in bulk would be cheaper than the bags. Hayden to find answers for these questions as well as get two other quotes from vendors so there is something to compare to. Bench in place, drain in place, deadbolt on hall door in place. Power wash quotes reviewed for regular maintenance of pool deck, pool furniture, clubhouse decking & general maintenance of Clubhouse to include soffit/fascia…two more quotes coming.

Vandalism-- F. Palmer reported on the recent damage and what was being done.

Berry’s Barbell Quote. K. Hayden was requested to obtain quotes for leasing equipment as opposed to purchase. He will report back to BOD before next meeting.

Downed Trees. K. Hayden provided a quote of $75.00 & a Board member provided a quote of $60.00 per tree. K. Hayden to contact Genesis Tree Removal ASAP at 823-5363 to set up time to stake trees. BOD would like completed before next meeting.

Entrance Sign-- B. Condon provided a brief update. The sign should be completed by May 23, 2006.

Roundabout Update-- K. Hayden is working w/ Greenscapes to get a plan and cost as well as a credit on what was spent.

Fountain Update-- K. Oliver met with the contractor and is working on a resolution. She provided a brief update and cost on quarterly maintenance. For the 3 fountains only it would be around $1400 yr…does not include the bubblers that will be looked at separately & will not be replaced. The 2 in Westchester will be pulled to check the motors. To replace the fountains totally if needed will be around $8k each to include lights.

We finally rec'd all blueprints from Beazer for the entire Community so we are aware of the landscape plan as well as the irrigation setup.

Financial Review-- there seems to be several residents that are well over $200.00 in delinquent dues and not at the attorney for collections. The Board asked what the process was once referred to atty and how long it takes to get into a lien.

Property Management Report. See attached reports for March & April submitted.

The next Board of Directors meeting is scheduled for Monday, June 12, 2006 at 6:30 p.m.

NEW BUSINESS:

Open Forum-- A resident suggested a Yard of the Month award to help promote the community’s awareness. A resident on FPL was annoyed that some residents are using their front entry as a storage area. Other homes have driveway pavers stacked on the property. A resident asked if the violations were being addressed.

Architectural Control Committee-- The Chair of the committee provided a brief report.

Building and Grounds Committee. The Chair of the committee reported. a motion to purchase another bench exactly the same as the other 2 thru Peachtree. Approved $25.00 for a Yard of the Month Home Depot GC. A sign will be purchased/used for this event for the winner to place in yard.

Fining Committee. Reported.

OLD BUSINESS:

Downed Trees-- Greenscapes lawn crew was out and took care of the work....all have been restaked

Entrance Sign-- Should be completed next Wednesday or Thursday.

Entrance Makeover-- K. Hayden and member of B&G committee, S. Odonnell to meet with Greenscapes on 6/21.

Roundabout—still waiting on quote to complete the roundabout the correct way with adding addtl flowers in the middle once ground is raised.

Greenscapes and Mulch.—Greenscapes does not do bulk mulch only bagged since the labor would be higher if they did. Other quotes higher per K. Hayden.Board to make decision and advise Ken this week so not to delay any further to go with GS.

Powerwashing- power washing quotes were discussed…Board to advise Ken of a decision this week if they desire to go with his qrtly quote of $325 for soffits, pool deck, pool furniture, white fence around deck & dumpster & concrete sidewalks around clubhouse.

Fountain Update-Westchester-updated what was taking place with Westchester fountains. One is to be pulled this coming week for replacement the other may just need repaired.

Financial Review.

Violations reviewed.

Leasing Equip Requirements—Berry’s does not lease Exercise Equipment. Motion to approve the $3,495.00 quote from Berry’s, plus tax and handling, for a new treadmill with a heart monitor not to exceed $4015 per the quote.

Manager’s Report.

Next meeting scheduled for 7/17/06 @ 6:30

NEW BUSINESS:

Open Forum-- M Taylor, discussed-Article 15 – Regarding home sale approvals by the Board. The Board has consulted with attorney regarding the concerning subject. There was discussion regarding the residents challenge to the attorney’s opinion regarding the approval of new residents by the Board. B. Condon said he would follow up with Attorney on this subject to see what right of refusal we truly have.

2. Architectural Control Committee--The Committee gave a brief report. There were no requests for approval submitted. There is a concern about a green house. No request for approval was submitted nor is it an approved original Beazer color or even close to any color.

3. Social and Welcome Committee-- The Committee reported on the newsletter time-line. Newsletter may go out next week. Teen Party on July 13th was a success. Bake Sale 9/29. Fall Event- 10/29- BOD approved $250 towards this event along with $75 towards 5 more welcome gifts for new residents.

4. Building & Grounds-- The Committee gave a report. The new bench was delivered/ installed at the tennis courts. Management to ask cleaning lady to clean the scuff marks on the wall in exercise room. The Committee asked for a “No Soliciting” sign to be installed. Hayden to order small one to go just below towing sign. There was further discussion regarding door-to-door sales. F Palmer asked if the management company would send letters to vendors to request no door-to-door sales from outside sources. Discussed street parking concern with new school year upcoming and the need to get a standard bus stop at Clubhouse. S. O’donell & F Palmer to try to work out with Lee Co transportation.
Mulching scheduled to be completed on the 19th. Except tot-lot due to possible leak. Hayden to request leak doctor 1st thing tomorrow to make determination.

5. Fining Committee-- motion made to accept the recommendations. passed unanimously.
6. Mailboxes. B Condon asked Ken Hayden to get info on a mailbox at the clubhouse.

Old Business:

1. Roundabout-- Ken Hayden asked for the B&G Committee to meet and get recommendations.

2. Greenscapes-- B & G Committee to review 4 new proposals.

3. Fountain--(westchester) Proposal to replace. Also a proposal for repair for consideration. Update on service agreement is needed & need to find out why a new cable was necessary.

4.Financials-- Discussed checks being written by Hayden that shouldn’t be and the proper procedures set forth previous.

5.Treadmill-- The treadmill has been ordered. Expected delivery in 2 to 6 weeks. Late due to Hayden not faxing over til 7/10 per Berry’s.

6. Mgt Company.. discussion took place about the current Mgt Company and their practices that the BOD did not agree with regarding check writing, follow up, timeliness, communication and untruthfulness. It was decided and agreed upon that Hayden would be terminated immediately with required notice given and new Mgt Company would be hired effective 9/1. Four Mgt Companies were interviewed. Sentry Mgt was chosen after 7 references were checked and discussion took place amongst Board members. All agreed.

Next Board Meeting: Monday, August 14th , 2006 at 6:30 p.m.